Ninja Notes Automatic Recording Stopping Feature SOP
Objective
This SOP outlines the steps to manage the automatic recording stopping feature in Ninja Notes, ensuring meetings are recorded effectively without interruptions due to silence.
Key Steps
1. Understanding Automatic Recording Stopping 0:00
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Ninja Notes is a meeting transcription software that detects speech during meetings.
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If no speech is detected for 10 minutes, a pop-up will appear on the recording page.
2. Responding to No Speech Detected Notification 0:41
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The pop-up will indicate: "No speech detected. Recording will stop in five minutes due to silence."
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You have the option to press 'Keep Recording' to continue the meeting.
3. Automatic Meeting Termination 1:06
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If no action is taken, after 15 minutes of silence, the meeting will automatically end.
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The recording transcript will be processed as normal.
4. Accessing Meeting Summaries 1:17
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After the meeting ends, you can view:
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Quick summary
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Full transcript
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Any personal notes taken
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Meeting summary.
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5. Troubleshooting No Speech Detection 1:29
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If meetings are terminating unexpectedly, check for speech detection issues.
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For assistance, contact the support team via the 'Contact Support' button in the lower left corner of the Ninja Notes interface.
Cautionary Notes
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Ensure that participants are aware of the recording feature to avoid unexpected terminations.
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Regularly check the microphone settings and ensure that the audio input is functioning properly.
Tips for Efficiency
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Encourage team members to speak clearly and consistently during meetings to avoid silence.
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Regularly review meeting transcripts to identify patterns in speech detection issues.